Project Assistant

Duties and responsibilities

Assist in the management of current project portfolio

• Assist in preparing consultant contracts

• Assist with sourcing candidates for vacant positions

• Make travel arrangements for in-house employees and external consultants, including organising visas, booking flights, hotels and transport for international travel

• Provide general administrative support to Divisional Managers and project staff (including drafting letters, sending correspondence, photocopying, requesting timesheets, etc.)

• Provide support to financial management of projects, including liaising with finance division to ensure timely and accurate preparation of client invoices

• Assist in the timely preparation and submission of project reports, Powerpoint presentations and other project documentation (editing and formatting reports)

Assist in the preparation of proposals to win new work

• Help search for experts for projects using our internal database, LinkedIn and other recruitment sites

• Format CVs into appropriate client template

• Responsible for the preparation and inclusion of standard company documents, and those of consortium partners

• Responsible for the presentation, including bid covers, and physical production of the final document and ensuring appropriate stationery is in stock

• Provide support for registration and online submission of tenders and EOIs via donor procurement platforms

• Responsible for organising delivery of bids and other business-critical documentation by courier service

• Undertake due diligence checks and compile anti-corruption documentation

Assist with marketing, communications and knowledge management tasks (for both the MEL and MKT divisions)

• Assist in ensuring the project track-record is presented accurately on our project database

• Coordinate edit and proof divisional input to the company website and social media channels

• Prepare and proof-read web-based advertisements for in-house positions and consultant vacancies

• Upload job advertisements to Landell Mills website and LinkedIn page

The post holder will also be expected to carry out any other reasonable tasks as requested.

Person specification

Essential Skills / Attributes / Experience*

• Organised with the ability to work to a high standard and holds demonstrable experience in prioritising multiple tasks and meeting deadlines

• Confidence and enthusiasm

• Co-operative and supportive team player

• Grade B or above in GCSE English and Maths (or equivalent)

• Fluency in English (excellent written and verbal communication skills)

• IT literate (MS products – Word, Excel, PowerPoint, Outlook

Desirable Skills / Attributes / Experience

• Interest in international affairs, culture and society

• Previous experience in an administrative position

• Previous experience of recruitment

*Essential attributes: Those without which a candidate would struggle to do the job. Any candidate unable to demonstrate how they meet these requirements would normally be rejected at the shortlisting stage. Desirable attributes: Those that would be useful, but are not essential, for the post-holder to possess.

Please visit our website to download the full job description: https://www.landell-mills.com/work-with-us/current-opportunities/project-assistant

Apply for position