
Project Assistant
at Landell Mills Ltd

Duties and responsibilities
Assist in the management of current project portfolio
• Assist in preparing consultant contracts
• Assist with sourcing candidates for vacant positions
• Make travel arrangements for in-house employees and external consultants, including organising visas, booking flights, hotels and transport for international travel
• Provide general administrative support to Divisional Managers and project staff (including drafting letters, sending correspondence, photocopying, requesting timesheets, etc.)
• Provide support to financial management of projects, including liaising with finance division to ensure timely and accurate preparation of client invoices
• Assist in the timely preparation and submission of project reports, Powerpoint presentations and other project documentation (editing and formatting reports)
Assist in the preparation of proposals to win new work
• Help search for experts for projects using our internal database, LinkedIn and other recruitment sites
• Format CVs into appropriate client template
• Responsible for the preparation and inclusion of standard company documents, and those of consortium partners
• Responsible for the presentation, including bid covers, and physical production of the final document and ensuring appropriate stationery is in stock
• Provide support for registration and online submission of tenders and EOIs via donor procurement platforms
• Responsible for organising delivery of bids and other business-critical documentation by courier service
• Undertake due diligence checks and compile anti-corruption documentation
Assist with marketing, communications and knowledge management tasks (for both the MEL and MKT divisions)
• Assist in ensuring the project track-record is presented accurately on our project database
• Coordinate edit and proof divisional input to the company website and social media channels
• Prepare and proof-read web-based advertisements for in-house positions and consultant vacancies
• Upload job advertisements to Landell Mills website and LinkedIn page
The post holder will also be expected to carry out any other reasonable tasks as requested.
Person specification
Essential Skills / Attributes / Experience*
• Organised with the ability to work to a high standard and holds demonstrable experience in prioritising multiple tasks and meeting deadlines
• Confidence and enthusiasm
• Co-operative and supportive team player
• Grade B or above in GCSE English and Maths (or equivalent)
• Fluency in English (excellent written and verbal communication skills)
• IT literate (MS products – Word, Excel, PowerPoint, Outlook
Desirable Skills / Attributes / Experience
• Interest in international affairs, culture and society
• Previous experience in an administrative position
• Previous experience of recruitment
*Essential attributes: Those without which a candidate would struggle to do the job. Any candidate unable to demonstrate how they meet these requirements would normally be rejected at the shortlisting stage. Desirable attributes: Those that would be useful, but are not essential, for the post-holder to possess.
Please visit our website to download the full job description: https://www.landell-mills.com/work-with-us/current-opportunities/project-assistant